The Safety Issue Resolution Process is a tool in which you can easily identify and quickly protect a safety hazard. The SIRP process is identified in the Powder River Safety Action Plan (Former Colorado Division SAP until the end of 2012). Once you identify the safety hazard or hazards, immediately provide protection to the proper authority. The proper authority would be a Trainmaster or any other TYE supervisor, dispatcher, yardmaster, etc. Once the protection has been established, you will need to fill out a SIRP form and turn it into a supervisor or fax as instructed on the form. Also, make a copy of the SIRP and turn it into box 6, BN UTU. This will ensure that the carrier and the Local are aware of the safety hazard. It is very important to give your Local a copy of the SIRP. This will ensure the the Local Chairpersons, State and Local Legislative Representatives, Division UTU Safety Coordinator and the Local's Safety Committee Representative is involved in the correction and handling of the SIRP.
You can download a SIRP form here. This form can be printed or typed on your computer.
Once your SIRP is turned in, it will go thru multiple steps:
- Supervisor that received the SIRP will immediately confirm adequate protection is in place.
- He/She will then immediately enter the SIRP into the database and designate the proper supervisor to handle the issue.
- At that time, the SIRP is considered open and the designated supervisor will then correct and close out the SIRP within 5 days. If the hazard can not be corrected within 5 days, the supervisor will then start an action plan to resolve the issue with continuous updates on the database.
- If the supervisor corrects the hazard, he/she will contact the individual(s) that reported the hazard to ensure that the hazard has been corrected properly.
- If at any time the designated supervisor has any questions about the hazard, contact will be attempted to clarify.
- Once completed, the SIRP will be closed and kept on record. All open and closed SIRP's are displayed in the terminals Safety boards.
When filling out your SIRP, you will need to be as descriptive as possible. Remember, the more information that you provide will assist in completing your SIRP properly. Ask the supervisor that you notified and turned the SIRP into, if possible, to visually look at the conditions at that time. For example; Multiple walkway hazards in between track 113-114 to include large rocks, broken ties, potholes and misc debris from freight cars. Hazards are all located on the west end of the yard at the clearance point east for approximately 50 yards. I showed trainmaster Joe Schmoe the locations and the hazards. At that time, cones were places by the potholes.